Hours Per Week:
35
Suitable for:
Alumni only
Can this job be completed remotely?
No
Location
London College of Fashion, John Princes Street
Display Salary
£20.05 per hour (including holiday pay)
Vacancy Type
Temp
 

Job Description

Please note, you must provide a covering letter describing your suitability for the role. All applications without a covering letter will not be considered. 
 

Purpose of Role

The Events Officer works within the Events Team to coordinate all content for the College’s events. Events content includes, student work relating to all courses, this could be clothing, accessories, digital work, photographs, art work, dissertations etc. As well as general events content such as subjects for talks. The Events Officer will collate work submission and selection, credits and edit events copy. The post holder will liaise with students to ensure there is clear messaging about the showcasing of student work for events. As well as supporting the activity of the Events Team, working on essential administration and content processes relating to the planning and execution of events.

Working with students, the Exhibitions and Technical Team, Communications and academic staff to collate credits, work submission and selection, to edit exhibition copy. They will liaise with students to ensure there is clear messaging about the showcasing of student work for events.

The post will also support the Events Team with administrative duties.

Duties and Responsibilities

  • To liaise with students on a project from start to finish. Creating and managing the student registration processes including students expressing interest in projects, exhibitions, activities etc. Collecting and recording submissions. Collating the necessary information on behalf of the Events Team to enable successful planning. Acting as the conduit between the Events Team and academic staff and students involved in events.

     

  • Alongside the Events Assistant, maintenance of the office’s financial systems, using the online requisition and budgeting system, processing of purchase orders, invoices, new supplier set ups and payroll documentation in accordance with the University of the Arts London procedures.

     

  • To support all aspects of the event management process with administrative duties and student liaison, including maintaining and running up-to-date reports and ensure these are regularly communicated to key staff.

     

  • To manage content for all events including exhibitions and catwalk shows. Liaising with students on content submissions and delivery, crediting and passing on details for profiling. Meeting with students face-to-face on a regular basis to ensure students are supported and informed throughout the graduate showcase process.

     

  • Liaise with multiple teams to arrange, book and courier all relevant materials and tools are on-site at events, such as printed materials, guides and tablets required for registration.

     

  • To identify and communicate risks in relation to student work and content alongside the Events Team and to set up content review meetings with relevant stakeholders.

     

  • To work closely with the Content team to share information on students and work to ensure they can promote this across all LCF channels.

     

  • To follow the team’s processes to coordinate content for events using project management skills and agreed documents alongside the Events Producer.

     

  • Work with the Events Team and Project team to schedule key dates and milestones in for student liaison, including briefings, tutorials, hand-in and collection, ensuring that deadlines are met.

     

  • To work with the External Relations Officer and Events Team to prepare content for talks and events.

     

  • To write and assist with creating clear student briefing documents alongside the rest of the team to disseminate the necessary information, including deadlines, rules and regulations and safety information.

     

  • Prepare for student briefing meetings and tutorials, creating and assisting with presentations where required. As well as responding to feedback that requires action.

     

  • Create work submission forms, collate responses and work with the Creative Director or Project Team to select work, disseminate information necessary back to students, such as changes required to their work.

     

  • When required working closely with the legal team to draw up student agreements, partner agreements and release forms and get these signed by the necessary individuals.

     

  • To provide editing support to ensure events and projects content is created and disseminated on time and to a high standard, liaising with staff across the organisation.

     

  • To be available to work events that may fall outside of your working hours. Providing the best customer service to our guests. Additionally coordinating on-site student hand-in, work placement, student liaison and collection.

     

  • To be responsible for developing a detailed understanding of the LCF organization, including messaging framework, brand identity and guidelines, 4Fashion (LCF’s planned move to the Olympic Park in 2022) priorities and student experience campaigns.

     

     

    Work within the University’s policies and in particular to: 

     

  • Perform (from time to time) such duties consistent with their role level, assigned to them anywhere within the University. 
     
  • Undertake health and safety duties and responsibilities appropriate to the role. 
     
  • Work in accordance with the University’s Equality, Diversity and Inclusion agenda and the Staff Charter, promoting Equality and Diversity in their work. 
     
  • To personally contribute towards reducing the University’s impact on the environment and support actions associated with the UAL Sustainability Manifesto (2016 – 2022). 
     
  • Undertake continuous personal and professional development.  
     
  • Make full use of all information and communication technologies in adherence to data protection policies to meet the requirements of the role and to promote organisational effectiveness. 
     
  • Conduct all financial matters associated with the role in accordance with the University’s policies and procedures, as laid down in the Financial Regulations. 
 

Personal Specification

Person Specification

Specialist Knowledge/ Qualifications

 

Has relevant experience in own area of work and is able to work independently

 

Relevant degree qualification (desirable)

 

Project management skills are desirable

 

Relevant Experience

 

Significant administrative experience

 

Excellent customer service

 

Proven experience of supporting a busy team

 

Experience of working with students is desirable

 

Experience of working within an events team is desirable

 

Experience and/or interest in the creative industries is desirable

Communication Skills

 

Communicates effectively orally, in writing and/or using visual media.

 

Leadership and Management

 

Supervises and motivates individuals or a team effectively, setting clear objectives to manage performance

 

Research, Teaching and Learning

 

Uses effective teaching, learning or professional practice to supports excellent teaching, pedagogy and inclusivity

 

Planning and Managing resources

 

Plans, prioritises and organises work to achieve objectives on time

 

Teamwork

 

Works collaboratively in a team and where appropriate across or with different professional groups

 

Student Experience or Customer Service

 

Provides a positive and responsive student or customer service

 

Creativity, Innovation and Problem Solving

 

Uses initiative or creativity to resolve problems

 

 

 
 

We are an equal opportunities employer and positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.


Other jobs like this

Hours Per Week:
35
Suitable for:
Alumni only
Can this job be completed remotely?
No
Location
London College of Fashion, John Princes Street
Display Salary
£20.05 per hour (including holiday pay)
Vacancy Type
Temp
Hours Per Week:
2.5
Suitable for:
Students Only
Can this job be completed remotely?
Yes
Location
Working remotely
Display Salary
£14.22 per hour (including holiday pay)
Vacancy Type
Temp
Hours Per Week:
24
Suitable for:
Alumni only
Can this job be completed remotely?
No
Location
London
Display Salary
£13.45/hr (incl. Holiday Pay)
Vacancy Type
Temp