Purchasing and Sourcing Coordinator - Fashion - University Of The Arts London

Job Description

Please apply only if you are an alum with a background in Fashion Buying & Merchandising, Fashion Management, Fashion Retail Management, Fashion Marketing, Fashion Design and Development, or Supply Chain Management

We are looking for a proactive and detail-oriented Purchasing and Sourcing Coordinator to work in the supply chain of a leading global Promotional Merchandise, Branding Company based in London. The ideal candidate will thrive in a fast-paced environment, manage multiple priorities, and think critically. This role requires high energy, professionalism, and the confidence to ask questions and problem-solve. Strong reading comprehension, effective communication skills, and an ability to streamline information are essential. If you’re highly organised with a positive, can-do attitude, this role is perfect for you.

Core Responsibilities:

Brainstorm innovative ideas, staying ahead of trends and industry developments.
Attend industry exhibitions and supplier meetings to stay informed about products and market offerings.
Negotiate terms (including prices and delivery times) with suppliers.
Assist with onboarding new suppliers, ensuring compliance with company policies.
Maintain and update company's supplier database.
Generate reports on industry trends and information gathered at trade shows.
Learn and apply company pricing strategies and mark-up policies.
Source products from industry suppliers and retail brands.
Obtain and compare quotations from suppliers.
Place and track sample orders to ensure timely delivery to clients
Create and deliver PowerPoint presentations showcasing suitable ideas and products.
Provide support to the team in solving product and branding challenges.
Organise and suggest products for self-promotion campaigns, including coordinating e-shots with marketing.
Ensure all vendors adhere to ethical and socially responsible standards.
Stay up to date with industry news across all regions where the company operates (EMEA).
Organise and schedule meetings with suppliers.

Personal Specification

Proven ability to work independently in a fast-paced environment, managing multiple tasks and meeting strict deadlines.
Extremely detail-oriented with strong organisational skills, and adaptability in changing environments.
Advanced reading comprehension and an ability to condense and present information efficiently.
Reliable, professional, and positive attitude with a proactive team player mindset.
Outgoing, friendly, and approachable personality.
Strong communication skills, including excellent phone etiquette and email writing.
Fluent in written and spoken English.
Proficiency in Microsoft Office 365 (Excel and PowerPoint essential).
Strong negotiation, presentation, and project management skills.
Ability to perform under tight deadlines and pressure.
Knowledge of local trends and market movements.
Permanent right to work in the UK

We are an equal opportunities employer and positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

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Purchasing and Sourcing Coordinator - Fashion

Job Description

Personal Specification

Job Source

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