UAL Short Courses is looking for a diligent and efficient administrator to support the end-to end recruitment, onboarding and payroll administration of Short Course Tutors, Teachers and other hourly paid posts, ensuring the process is a positive experience for both hiring managers and candidates.
The role will support the initial recruitment and onboarding of hourly paid lecturers and hourly paid support staff ensuring that all new starters meet the necessary criteria for employment and are set up on required systems to be contracted and paid within agreed guidelines and deadlines.
The role will be located on site at eiether CSM - Kings Cross, Chelsea - Millbank or LCF - East Bank as required to support business needs. The role will work closely with a full time Staff Administrator to support these duties in the lead up and during the peak Summer School delivery of courses.
It is essential for the successful candidate to attend training on Tuesday 26th and Thursday 29th May.
Responsibilities include:
- To provide advisory and administrative support for the hourly paid recruitment processes (tutors, technicians, and teachers) including the preparation of application information, arrangement and supervision of interviews and the preparation of relevant documentation.
- Delivering onboarding of hourly paid staff to undertake right to work checks including passport and visa verification to ensure compliance with current policies and legislation and Human Resources guidelines.
- Organise college site visits, giving new hourly paid tutors, technicians, and teachers a basic induction and overview on UALSC & UAL, HR processes and procedures, and guidance on how to use the UAL applications to enable them to access their contracts and payslips.
- To identify those new staff who require a Disclosure and Barring Service (formerly Criminal Records Bureau) check, safeguarding training and collection of two references relating to the suitability of the candidate to work with learners under the age of 18. Ensuring accuracy, quality and timeliness of tasks undertaken.
- To deal with hourly paid staff enquiries working with finance and HR colleagues to resolve payroll and onboarding enquiries, referring more complex enquiries to the Managers or HR specialist teams as required.
- To provide a range of pre-employment guidance and information for new staff ensuring they are welcomed and have all the necessary documentation and information to support their joining UAL Short Courses Ltd.
- To create new starter staff records onto CRM systems and maintaining tutor information in the UALSC course management system.
- Sending new account details and IT system log ins to Hourly Paid staff after HR setup is complete, ensuring accuracy and timeliness, and supporting with any issues or queries. Organising the production of tutor ID cards ahead of start dates and making these available for tutors to collect to ensure they can access buildings and systems as required.
- To maintain effective reporting and monitoring procedures and systems for all activities of the service, and keeping the appropriate managers informed.
- Keep up to date with new payroll & HR developments and changes to procedures, attend away days and undertake relevant training such as PCI DSS, IR35, Bribery Act, Fraud Awareness, EDI and ABW video guides