Research and Knowledge Exchange Administrator PhD and Finance

Job Description

The Research and Knowledge Exchange Department at London College of Fashion is seeking an enthusiastic and hardworking person to support with administrative tasks at the LCF East Bank site. The role joins a team that supports a small cohort of PhD students and academics working within research or knowledge exchange, as well as a number of research centres and small research hubs.

The position is for 3 days per week until 29th January 2027. Tuesdays and Wednesdays are on-site and the third day can be flexible.

The ideal candidate will have prior office admin experience. They would be pragmatic, adaptable, accurate in their work, and enjoy working closely with colleagues as part of a small team.

Responsibilities include:

• Serving as a point of contact for department users.
• Managing correspondence via email and telephone.
• Booking rooms, catering, and couriers as needed.
• Arranging and scheduling meetings or events.
• Maintaining databases and mailing lists.

• Managing the administration of 2 internal funding schemes for PhD students and staff (applications, approvals, recording keeping, purchasing)
• Performing additional duties as assigned, adhering to university policies on health and safety, equality, diversity, data protection, and financial regulations.

Personal Specification

Ideally candidates should possess the following qualities:

• Previous experience in an administrative support role.
• Proficient in Office 365, including Word, PowerPoint, Teams, and especially a good grasp of the essentials of Excel.

• Experience of SharePoint and Canvas is helpful, but not essential.

• Experienced in providing support to staff and students in a polite, professional and helpful manner.
• Communicates effectively through oral and written media.
• Capable of planning, prioritising, and organising work to meet deadlines.
• Works collaboratively within a team.

• Ability to develop good working relationships with different professional and academic groups across the university. This could include catering, front of house, the central research administration team, the doctoral school, estates and facilities, timetabling.

As part of your application, please include:

• Cover letter detailing your experience, making sure to refer to the Job Description and Personal Specification

We are an equal opportunities employer and positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

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Due to high interest, we have limited the number of applications for this role.
This is a UAL Arts Temps role.

Research and Knowledge Exchange Administrator PhD and Finance

Job Description

Personal Specification

Job Source

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