Office Administration Assistant - Full Time 40 hrs

Please note: This is not a creative position. It is best suited for someone with a strong interest in the operational and logistical side of the creative industries. If you’re enthusiastic about supporting a high-performing team and excel in a fast-paced environment, please apply

A leading international model management company is seeking a highly motivated, detail-oriented, and efficient individual to join their dynamic team in a key support role. This is an exciting opportunity to work behind the scenes in the fast-paced world of fashion and talent management.

Key Responsibilities:

• Coordinate travel logistics for models, including booking flights, trains (Eurostar), hotels, and car services

• Handle a wide range of office administrative tasks to support daily operations

• Manage incoming calls and direct them appropriately

• Organise accommodation placements for models with local hosts

• Accurately input travel details and related logistics into the internal booking system

• Communicate with external suppliers such as cleaning and car service providers

• Collaborate with the accounts team to ensure travel expenses and logistics are properly recorded and reconciled

• Assist with the monthly processing of Certificate of Sponsorship (COS) visas

• Maintain and update UK visa entry records for incoming talent

• Run occasional errands, including purchasing weekly flowers for the office

• Exceptional attention to detail

• Strong organisational and time-management skills

• Minimum 1 year of solid administrative experience and computer literacy

• A proactive mindset—someone who anticipates needs rather than waits for instruction

• Ability to work efficiently under pressure and manage multiple tasks