Communications and Events Support Administrator

UAL’s Digital Learning Practice (DLP) team is looking for a temporary communications and event support to cover for a staff member on sabbatical. The successful candidate will have a combination of written and verbal communication skills, visual design expertise and detailed oriented administrative skills.

Placement will be from 20 April – 4 September for 14–21 hours per week.

Key Responsibilities

Communications

• Write news stories for Canvas, UAL’s staff intranet, and UAL stories.

• Write and send out regular newsletters to the DEL Conference international audience using American English spelling and grammar.

• Promote events and resources to internal and external audiences.

• Balance creativity with UAL’s communications and brand identity.

Events

• Confirm and distribute schedules for meetings and public events.

• Create events in Eventbrite and send out joining information to attendees through Eventbrite and Outlook invites.

• Provide in-person event support to DLP colleagues.

• Confirm catering options and vouchers with college catering teams.

• Confirm external visitors with college reception teams.

• Confirm AV requirements with presenters and liaise with college AV teams.

Administration

• Schedule Autumn 2026 digital learning staff development sessions with colleagues and add to Eventbrite.

• Respond to queries in DEL Conference inbox.

• Take minutes for DEL Conference committee meetings.

Collaboration & Process

• Work closely with the Digital Learning Practice team and relevant stakeholders.

• Work with Learning and Teaching Directorate communications, engagement and events colleagues.

• Work closely with LCF’s Associate Dean of Educational Development and Quality, DEL Conference’s UAL co-chair.

• Deliver work to agreed deadlines and milestones.

Experience & Skills

• Experience writing promotional materials and communications.

• Comfortable speaking in front of and organising large groups of people at in-person and online events.

• Knowledge of accessibility best practices (WCAG principles).

• Experience working within brand guidelines.

• Strong visual design skills (typography, layout, hierarchy, colour).

• Experience using Mailchimp (or similar email platforms).

Technical

• Experience designing using Mailchimp email templates.

• Strong understanding of Wordpress and HTML.

• Able to adapt to using different content management systems.

• Experience using Eventbrite for creating and managing events.

Personal Attributes

• Ability to manage multiple workstreams and deadlines.

• Detail-oriented and quality-focused.

• Proactive and able to work independently within limited weekly hours.

• Clear communicator.

• Organised and able to meet deadlines.

• Comfortable balancing creativity with institutional requirements.

Desirable Criteria

• Familiarity with UAL’s Digital Learning platforms like Moodle, Miro and Padlet.

As part of your application, please provide up to a maximum of three short samples or extracts of writing that demonstrate how you meet the written communication attributes of the person specification.

There can be some flexibility in days / hours worked.
Role is offered as hybrid: remote / some onsite working required.

We are an equal opportunities employer and positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.