Event Coordinator

Job Description

Arts Temps needs a reliable Events Coordinator to work on the CoDesign4Transitions Winter School Training Week at High Holborn, UAL. Join us in making this event a success by providing essential support and ensuring everything runs smoothly.

Responsibilities include:

Pre-event preparation:

Attend briefing sessions (date to be agreed) with Project Manager and UAL lead academic for a comprehensive understanding of event logistics
Conduct venue checks before the event, ensuring familiarity with the different spaces, seating arrangements and technical equipment
Ensure all necessary materials such as attendance lists, printed programmes and training materials are ready
Ensure all materials for the two-day training workshop (26^th & 27^th)are delivered to High Holborn Doctoral school by Monday 25th noon, picking up in person if necessary
Briefing the videographer

During the event (25th - 29th November):

Support the team delivering the two-day training workshop (26th & 27th) with setup at High Holborn on Monday evening (25th)
Provide real-time assistance with any technical issues that may arise during the sessions
Ensure smooth operation of each session (25th-29th)
Encourage all participants to sign in by reporting to you, keeping details on a common spreadsheet. Manage the attendance list daily, crucial for reporting purposes
Catering management - Ensuring that food is delivered on time and available in the correct places for the participants, based on pre-agreed orders, with clear guidance for participants who have special food needs (e.g., Gluten Free)

Post-event:

Submit the final attendee list for each day/session to the Project Manager
Ensure the videos produced by the videographer are saved in an appropriate format and uploaded to the Networks Doctoral Student Team site, through discussion with the Project Manager

Personal Specification

Ideal candidates should possess the following qualities:

• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Ability to thrive in a fast-paced environment.
• Previous event management or coordination experience.

We are an equal opportunities employer and positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

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