Administrative Assistant (Graduation Support)

This role requires full availability from Thursday 5^th – Thursday 12^th March (not inclusive of Saturday and Sunday).

The Administrative Assistant (Graduation Support) will provide short-term administrative support in the week leading up to the University of the Arts London graduation ceremonies. The role will focus on assisting with the preparation, writing, and proofreading of graduation scripts and related materials, ensuring a high level of accuracy, consistency, and professionalism. Working closely with the Strategic events team and professional services colleagues, the postholder will support the smooth delivery of a high-profile ceremonial event within a fast-paced, deadline-driven environment.

Essential Criteria:

• Experience providing administrative support in a busy office, events team, or higher education environment.
• Proven ability to write, edit, and proofread scripts or formal written materials, ensuring accuracy, clarity, and consistency.
• Excellent written communication skills, with the ability to adapt language and tone for formal graduation ceremonies.
• Strong attention to detail, particularly when checking names, awards, titles, and sequencing.
• Ability to work effectively under tight deadlines during a short, intensive pre-event period.
• Well-developed organisation and time-management skills, including the ability to manage last-minute changes calmly and efficiently.
• Ability to work collaboratively and respond positively to feedback from colleagues.
• Confidence using Microsoft Word, Outlook, and shared document systems.
• Availability to work full-time in a hybrid setting (both office and home working) during the week prior to the graduation ceremonies (Thursday 5^th – Thursday 12^th March – not inclusive of Saturday and Sunday), with flexibility to meet operational requirements.